GPU Technology Conference

DEADLINES AND SERVICES

EXHIBITOR INFORMATION

• San Jose McEnery Convention Center, California
• May 14 – 17, 2012

• Monday, May 14th : 8:00am – 5:00pm
• Tuesday, May 15th : 8:00am – 11:00am
• All exhibits need to be show ready by 11:00am on Tuesday, May 15th

• Tuesday, May 15th: 12:00pm – 2:00pm
• Tuesday, May 15th: 6:00pm – 8:00pm
• Wednesday, May 16th: 12:00pm – 2:00pm
• Wednesday, May 16th: 6:00pm – 8:00pm
• Thursday, May 17th: 12:00pm – 2:00pm
• Exhibitors will be allowed to access the exhibit area 1 hour before and 1 hour after official exhibit hours

• Thursday, May 17th: 2:00pm – 5:00pm
• All exhibit materials need to be packed and labeled for return shipment by 5:00pm
• Please make sure you fill our proper shipping forms from the decorator

• (1) 6' draped table
• (2) Chairs
• (1) Wastebasket
• 8ft high black back drape and 3ft high black side rails
• (1) 5 Amp electrical outlet
• (1) hardwired (Cat 5e) cable connection to a 10/100Mbps Ethernet switch port connection on the SJCCnet™ Exhibitor Network (includes 1 static public IP address for use by a single host)
• (1) 31.25"w x 78.5"h stand-up banner with your logo
• Perimeter exhibit hall security for the duration of the show (during exhibit hours and while exhibits are closed)
• Exhibit hall will be carpeted

The following services are not included, but can be ordered by submitting an additional order forms:

• Audio/Visual equipment - Reaction Audio Visual order form
• Lead retrieval – ITN Lead Retrieval order form
• Additional IP addresses/Internet upgrades – Streamline Communications order form
• Additional electrical power – Electrical order form
• Additional furnishings – Rossi Expositions order form
• Note: all service orders need to be accompanied by a completed credit card authorization form

If you have any questions about ordering any of these services, please contact Jennifer Recotta at 408.562.7756 or jrecotta@nvidia.com

INTERNET SERVICE

Wireless internet service will be available in designated areas of the San Jose Convention Center.

Wired internet access in the exhibit hall is provided as specified in the section titled "Your table top exhibit includes." The incremental fee for sharing a single connection by multiple host systems within a single table-top booth is $200.00 per each additional host system. Additional IP addresses are available for purchase at $200 each through Streamline.

Exhibitors should make sure on-site personnel have administrative privileges to set network settings on host systems that need to connect to the network. If requested, Streamline personnel will assist exhibitors with the entry of IP information into host systems attached to the Exhibitor network.

Exhibitors with host systems that need IP address information assigned automatically, or exhibitors seeking to set-up special VPN or firewall protection, may bring in a router or related network device for this purpose.

Exhibitors who need wireless network access for their systems, may also bring in their own wireless router for this purpose. For wireless devices, exhibitor on-site personnel must be able to set wireless channels, and power settings to minimize interference with other exhibitors, and must secure connections via WEP/WPA, etc. to ensure that use of wireless connection is limited to the number of host systems declared by exhibitor for their connection. Please note that Streamline and NVIDIA do not guarantee that exhibitors will be able to successfully set-up and operate their own wireless Internet access devices to their full specifications on the trade show floor.

Any equipment attached to the Exhibitor network must be in good working condition and properly attached to the provided Cat. 5e cable connection.

SHIPPING INFORMATION

GTC Show Management is pleased to offer you two shipping options. Both are offered to exhibitors at no cost. To take advantage of this free service, please make sure you submit the freight options form by May 4, 2012 if you are shipping to advanced warehouse or direct to show site.

1. Shipments to advance warehouse: We strongly encourage all exhibitors to ship their exhibit materials to the advanced warehouse. Your shipments will be received and stored up to 30 days prior to the set-up date, delivered to your exhibit table and returned to the loading dock for outbound shipment.
   
   ADVANCE FREIGHT RECEIVING DEADLINE: May 7, 2012
   ADVANCE FREIGHT SHIPPING ADDRESS (for shipping labels click here)
   Rossi Expositions, Inc.
   1040 22nd Avenue
   Oakland, CA, 94606
   U.S.A
   
   
2. Shipments to show site: You may also choose to ship your exhibitor materials to show site. However, please note that they can only be received between the hours of 8:00am and 12:00pm on Monday, May 14, 2012.
   
   SHOW SITE SHIPPING ADDRESS (for shipping labels click here)
   GPU Technology Conference
   c/o Rossi Exposition Services
   San Jose Convention Center
   150 West San Carlos Street
   San Jose, CA 95113
   U.S.A.

Material Handling:
Please note that the San Jose Convention Center is a union facility. This union has jurisdiction on the operation of all materials handling equipment, all unloading and reloading, and the handling of empty containers. Exhibitors may move material that can be hand-carried by one person in one trip without the use of dollies, hand trucks or other mechanical equipment.

Return Shipping Information
The following "PostShow Frequently Asked Questions and Answers" may help you as you prepare for your upcoming event. Click Here

Example return shipping labels

VENUE INFORMATION, TRAVEL & HOUSING

The GPU Technology Conference will be held at the San Jose Convention Center.
Address:
150 West San Carlos Street
San Jose, California 95113

The convention center has an underground parking garage. Parking is on a space-available basis. Prices are $1 USD for the first 20 minutes, $3 each additional hour with a maximum of $20 USD per day, Monday - Friday 6 am - 6 pm. The garage is open 24 hours a day. Maximum parking time limit is 72 hours. See here for additional parking options in downtown San Jose.
Be sure to make your hotel reservations as soon as possible! To book your hotel, travel arrangements and transportation visit our travel page.

SHOW RULES

In an effort to provide a safe and professional exhibit environment, we kindly ask that all exhibitors observe the following exhibit rules:

1. Please do not hand out any product literature outside of your assigned table top area.
2. Any signage behind your table-top exhibit must be freestanding, and cannot exceed 8' in height and 6' in width. Show management reserves the right to remove any inappropriate signage.
3. Please do not hire any inappropriately dressed booth hosts/hostesses.
4. Please be respectful of your booth neighbor and limit the noise level of your product demonstrations.
5. If you rented a lead retrieval unit, please be aware that some attendees may prefer not to get their badge scanned. Please respect their privacy rights.

SPONSOR AND EXHIBITOR REGISTRATION

Depending on the sponsor or exhibitor package you purchased, you have been allotted a certain number of complimentary conference passes. The number of passes, as well as your registration codes will be emailed to your main company contact (as designated on the sponsor/exhibitor contract) in your sponsor/exhibitor confirmation letter.

Please note the Exhibits / Keynotes Only passes will give you access to the exhibits & networking area during, before, and after official exhibit hours, and if supporting another representative from your company in a conference session, access to that specific session only. It will also allow you access to the keynotes.

If you have your registration codes and are ready to register your company attendees, go to our registration page.

SECURITY TIPS

Please note NVIDIA is not responsible for the personal items of event attendees that are lost, stolen or damaged at the event. This includes sponsor and exhibitor equipment in the exhibit hall. The exhibit hall will be locked and secured during non exhibit hours. If you feel you need your own exhibit security, please contact Jennifer Recotta at jrecotta@nvidia.com

LOGO PACKAGE

We encourage sponsors and exhibitors to use the conference logo package, as appropriate, to promote their participation in the conference. By downloading the logo package, you agree to the usage terms.

Download Conference Logo Package.